A link anyone can forward
The all-hands goes out on a public video link, from an account three people share the password to.
07/ 08SEE IT END TO END
ON AIRENTERPRISE
Run town halls, launches and leadership updates on a platform where you define every staff role, every change is logged with a before and after, and every play sits behind the sign-in you choose.
- 43 permissions in 15 groups
- 54 audited record types
- Sign-in wall in one switch
- PDF reports in your brand
02/ 08YOUR WORLD TODAY
Admin or nothing
Your tools know two kinds of user: the one who can do everything and the one who can do nothing. The producer who needs the event screen gets billing too.
No record of who changed what
Someone opened the town hall to a wider audience at 08:52. Nobody can say who did it, or what the setting was before.
Reach you can’t put in a report
Leadership asks how many people watched. The answer is a screenshot of someone else’s dashboard, with someone else’s logo on it.
03/ 08WHAT CHANGES
- 01A shared admin password for the video account.Roles you name yourself, built from 43 permissions — and a sidebar that shows each person only what they’re allowed to open.
- 02Access decided by whoever has the link.One switch puts every play behind a sign-in, and named plans decide who sees the town hall, the replay and the article.
- 03The camera operator receives the stream key by email.Crew sign in with their own credentials and receive only the feeds they’re cleared for, settings ready to paste.
- 04Nobody knows who changed the event.An append-only activity log across 54 record types: who, their role at the time, and every changed field before and after.
- 05Viewing figures borrowed from a third-party dashboard.Analytics counted into your own platform, on your own clock, exported as a PDF in your name and colours.
04/ 08WHAT YOU SWITCH ON
Turn a module off and its page, menu link, Studio section and app tab disappear together. What you don’t use isn’t there to misconfigure.
Live EventsTown halls, launches and briefings, each with its own access rule — and a replay that inherits it.
Feed Console & crew loginsCrews receive only the feeds they’re cleared for. The settings that could take a broadcast off air sit behind an extra password.
On-DemandEvery all-hands and briefing in one searchable library, locked to the plans you name.
Blog & ArticlesInternal news at three access levels. When a reader isn’t entitled, the body of a restricted article never reaches their browser.
Viewer accessRequire an account to watch or read anything, free items included. Listings stay browsable for your people; staff are never blocked.
AnalyticsVisitor identity is stored only as an irreversible scrambled value, never a readable IP address, and repeat views are absorbed. Switch collection off entirely if you prefer.
FormsRequests and sign-ups that move from submitted to under review to approved, with internal notes the applicant never sees.
Playout & Live TV ChannelsA 24/7 channel built from a playlist of recorded video for the screens in reception, running with nobody at the desk.
CommentsLeave offOff by default. Switch them on separately for articles or events, with a moderation queue when you do.
StoreLeave offNothing to sell internally. Off means the shop, its menu link and its Studio section are simply gone.
RadioLeave offLeave it off unless your organisation runs a station of its own.
Web & Mobile AdsLeave offNo ad breaks and no banner inventory on internal video.
05/ 08TOWN HALL DAY
A composite town hall, from the producer’s first login to the report leadership reads that afternoon.
- Tuesday · 08:10
Everyone lands where they’re allowed
The internal comms producer signs in to a role called Town Hall Producer: Events, the Feed Console and the media library — no payments, no settings. The sidebar has already removed everything else.
- Tuesday · 08:30
The crew gets a feed, not a key
The AV contractor signs in with a crew login and receives the one feed they’re cleared for, connection settings ready to paste into vMix. Nobody emailed a stream key. Nobody can wander into billing.
- Tuesday · 08:52
A change with a name on it
Someone widens the event from one named plan to every plan. The activity log records who, their role at that moment and the access setting before and after, with a link straight to the event. It’s put back within a minute.
- Tuesday · 09:00
Signed in, or not at all
Require-an-account is on, so nothing plays for an anonymous visitor — not even the free items. The town hall is locked to the All Staff plan, and a contractor whose account doesn’t hold it is told exactly why the player won’t start.
- Tuesday · 09:05
The control room stays calm
The producer watches viewers, bitrate and time on air on one screen. The settings that could take the broadcast off air are behind an extra password; starting, stopping and switching destinations are not.
- Tuesday · 10:02
The replay keeps the same lock
The broadcast ends and the replay publishes itself with its access inherited. The recording is exactly as restricted as the live stream was, without anyone touching it.
- Tuesday · 16:30
A report in your own name
The head of comms opens Analytics for today — content views, signed-in views, devices and countries — and exports a PDF carrying the organisation’s name and colours, not the software’s.
06/ 08GOVERNANCE IN NUMBERS
43grantable staff permissions, plus 2 everyone has
15permission groups in the role matrix
54record types written to the activity log
19modules you can switch off entirely
THE TALLY LIGHT IS RED
Walk through roles, access rules and the audit trail on a call — or read how roles and permissions work before you book.
A 30-minute walkthrough of the live product — no slides.